Leave
This section shows the employee's current leave balances, and is used to enter any leave being taken in this pay period.
Viewing or Amending Leave Details:
- Select the Leave node for the employee.
The Leave Details screen will open showing details about the employee's leave. - Complete the following information as required:
| Field | Explanation |
|---|---|
| Periods | |
| Pay Period | This shows the standard frequency of pay for this employee. |
| Pay Period Qty | This field is also available on the master tab, and shows the number of pay periods
which are covered by this payrun. If you override this value, Ready Pay will automatically adjust tax and standard deductions as required, but does not adjust banking splits. |
| Loading | If this employee does not get leave loading, this will display as 0.000, otherwise the applicable percentage is shown. This value is taken from the annual leave section of this employee's employment condition. If applicable, when you pay annual leave, the system will automatically insert leave loading as a second line item. All Leave Loading paid throughout the year is taxable. |
| Leave Balances (incl this pay accrual) - This section
shows this employee's leave balances including this pay's accrual. Figures are not adjusted downwards for leave taken in this payrun. Click Other Leave to see any other leave balances. |
|
| Pay Items - This section is used to process any leave being taken. The system automatically manages leave loading and RDO | |
| Pay Items | Select the Leave Type from the drop-down list. |
| HRs/Unit | Enter the number of hours or units to be paid. |
| Uom | Unit of measurement for the leave item is populated from the Pay Items file and cannot be changed. |
| Rate | The dollar rate to be paid for each unit comes from the Rate field in the Employee file > Pay Items > Default Pay Settings . |
| Factor | The factor is a multiplication which is applied to the pay item to calculate any weighting, populated from the Pay Items file and cannot be changed. |
| Amount | This will be calculated automatically - HrsUnit x Rate |
| Leave Reasons | Select a reason for the leave from the drop-down list. |
| Start Date | The start date for the leave. These dates are recorded on leave reports and are used to filter the employee out of the payrun for the duration of their leave. If you have Leave Dates Mandatory in Payrun entry ticked in Company > Payrun Preferences you must enter a start date. |
| Finish Date | The finish date for the leave. These dates are recorded on leave reports and are used to filter the employee out of the payrun for the duration of their leave. If you have Leave Dates Mandatory in Payrun entry ticked in Company > Payrun Preferences you must enter a start date. |
| Memo | To record any notes relating to this leave, click the ellipses  button. Enter the required memo and then select Print on Payslip if you want the memo to print on a payslip, otherwise it will show only on reports. |
| PPL Claim Ref | If paying the Government Paid Parental Leave you can enter the Claim Reference here if provided. |
| Tax Weeks | This field is only available if you have Tax as backpay, commission, bonus ticked against the pay item, to spread tax over a number of weeks. |
Leave loading: If this employee's employment condition attracts leave loading and they take annual leave, the system will automatically insert the leave loading pay item LAM Leave Loading taxed.
RDO: If this employee's employment condition accrues RDO, and the employee has been paid hours which accrue RDO, the accrual will be automatically shown here as a negative figure using the pay item RDA - RDO accrual.
If the employee is taking an RDO in this payrun, enter it as a positive figure using the pay item RDP - RDO Paid.
Flextime: To accrue Flextime, pay the total number of hours worked, then enter negative flextime hours using the pay item LFL - Flextime.
When the employee takes flextime, use LFP- Flextime Paid.
The employee's flextime balance will be adjusted accordingly when the payrun is updated.